Scanning+and+E-Mailing

Scanning Some off-campus students are required to submit written homework or tests for their class. Sometimes the instructor will give ELO the documents after they are graded so that we e-mail them back to the students. To do this, we scan the documents and e-mail them as attachments via Blackboard Learn. These instructions will teach you how to use the scanner and to use Blackboard's e-mailing services.

How to Scan Documents • How to E-Mail Documents Via Blackboard

=How to Scan Documents=


 * 1.** If the scanner is folded up, unfold the loading trays. One folds up, the other folds down.


 * 2.** Make sure that the **ScanSnap Manager** is open on **Helios** (far right).
 * The icon is right next to the **Google Chrome** icon in the lower dock.
 * It is open if the little blue dot appears in the dock beneath the icon.


 * 3.** Put the documents to scan in the loading tray upside down and turned away from you.


 * 4.** Press the **scan button** on the main body that is lit up in blue.
 * If it doesn’t do anything, ScanSnap Manager isn’t open. Go back up to the second bullet.


 * 5.** Once the scanner has finished scanning, a window will appear.


 * 6.** Look through the pages to make sure the scanning finished correctly (left side of the window).
 * The file name can be edited in the top right portion of the window.
 * The lower right of the window is for selecting where the file will be saved.
 * Select the ‘Network Folder’ tab. Make sure the ‘server address’ field is afp://eocs1.engineering.iastate.edu/EDE (the WebCT drive).
 * Click the ‘browse’ button underneath the ‘Save in’ field and find the folder to save the document in (or create one if necessary).
 * It should be saved to the appropriate student's folder within the class folder.
 * Save it using the following naming convention: LastName_DocumentName
 * Click the ‘save’ button in the lower right of the screen.

=How to E-Mail Documents Via Blackboard=


 * 1.** Navigate to the **Send Email** page for the appropriate class.
 * Select the appropriate class from the course list on Blackboard Learn.
 * Click "Send Email" on the left side of the screen.


 * 2.** Click on the "Single / Select Users" link.


 * 3.** In the left of the two boxes at the top of the screen, select the name of the student(s) who are designated to receive the e-mail, then click the right-facing arrow button to move that student into the right side box.
 * All names in the right side box will receive the e-mail, so make sure that the names are correct.
 * If the instructor wishes to receive a copy of the e-mails, be sure to include his or her name in addition to the student(s).


 * 4.** Fill in an appropriate subject and message. Be polite and to the point.


 * 5.** Under the message box is a field to add attachments. Click the "Browse..." button and navigate to the correct document.
 * Student files will be stored in the **WebCT Drive** (W:), in the "Student" folder within the respective class.
 * Once the file has been selected, click on the "Open" button.
 * If there are multiple attachments, select the "Attach Another File" link and repeat the process.


 * 6.** Click the "Submit" button.